1. What is Net Rate?
2. Bureau Works default coefficient
3. Creating a new Net Rate coefficient
4. Setting the Net Rate:
  4.1 Account:
  4.2 Organization Unit:
  4.3 Pre-analysis Net Rate
  4.4 Post-analysis Net Rate:
5. Impact of the Net Rate:
  5.1 Payment:
  5.2 Client Savings:
  5.3 Job Complexity:

1. What is Net Rate?

The Net Rate in Bureau Works refers to the rate used to estimate and calculate the payment after the job has been completed and analyzed. It takes into account not just the total word count but also factors like Translation Memory (TM) matches, Machine Translation (MT), and Artificial Intelligence (AI) assistance. It reflects the actual effort required to complete the job.

For example, while the total word count of a job may be high, the Net Rate could be significantly lower if many segments are repeated or match closely with pre-existing translations in the TM, requiring minimal edits.

Net rate is defined in percentage-based effort slices, where entirely new content would have 0%-49% compatibility with existing TM data or would not have utilized CS or MT. Conversely, content that has been previously translated would exhibit 100% or 101% similarity, requiring minimal or even zero manual intervention.

These percentage slices may vary based on the workflow step being processed. For instance, a review step typically necessitates fewer changes compared to a translation step. 

The Net Rate directly impacts payment calculations by accounting for the actual effort required, based on TM matches, MT usage, and AI assistance. Higher matches reduce effort and costs, while new content requires full effort.

2. Bureau Works default coefficient

The platform's default coefficients are not editable.

Below you can find the default parameters used for the Translation and Review steps.

• Translation

• Review

It's important to note that these percentages are subject to change at any time. If you have any questions regarding the default coefficients, please contact our support team directly at help@bureauworks.com.

3. Creating a new Net Rate coefficient

Coefficient configuration can be found within your account's settings menu, under Translation Settings.

Upon opening this screen, you will be notified if your account is currently configured to use the default coefficient, provided no custom coefficients have been created yet.

To create a new Net Rate, simply click on the '+' icon.

You will be directed to the first step of the Net Rate creation process: defining your percentage ranges.

Simply input the starting value of the range, and the platform will automatically populate the ending value accordingly. You can also add as many slices as required by clicking the 'Add Range' button and specifying the starting point of the new range.

After finalizing this step, you may continue to step 2.

In this step, you can define the net rate percentages according to your ranges per workflow.

Beyond workflows, you can also vary the percentages based on the pre-translation method used, such as Translation Memory, Context Sensitive (AI), and Machine Translation.

Here, you can specify the effort level to be calculated for each range. For Translation Memory, for instance, 0%-49% would represent full effort (a completely new segment to be translated from scratch), while 100% and 101% would indicate no effort (the segment had a perfect match with previously translated and stored content).

These percentages can be defined according to specific use cases and are the client's responsibility to establish.

This data will be used to guide the platform during automatic logfile calculations, for example.

It is not mandatory to fill in all workflow step tabs to save the net rate. However, if any step without filled data is used during a project, the calculation will be performed with zero values.

4. Setting the Net Rate:

4.1 Account:

To set the Net Rate for your account, go to Translation Settings and select Edit Coefficient. This will allow you to choose a default Net Rate that applies across all projects in your account. If a different rate is not set at the organizational unit level, this account-level Net Rate will automatically apply to all projects.

4.2 Organization Unit:

To set the Net Rate at the organizational unit level, go to the desired Organization Unit and select the 'Net Rate' tab. From there, you can choose the Net Rate of your preference for that specific unit. This setting will override the account-level Net Rate for this organizational unit, ensuring that the selected rate applies to all projects within the unit:

4.3 Pre-analysis Net Rate

This is provided before starting the job and gives an estimate of what you can expect to be paid based on total words, repetitions, and TM matches. This helps you gauge the average pay for the job.

4.4 Post-analysis Net Rate:

After the job is completed, this rate is recalculated to reflect the actual work done. It factors in how much effort was required to edit MT or TM output. The post-analysis log provides the final Net Rate and is used for calculating payment.

If you need more information regarding Logfile, please refer to this article Understanding Your Logfile.

5. Impact of the Net Rate:

5.1 Payment:

The final pay is calculated by multiplying your per-word rate by the Net Rate after post-analysis. The Net Rate can be higher or lower than what was initially shown, depending on how much effort you needed to edit the provided translations.

5.2 Client Savings:

The net rate influences the savings gained from effectively using TM, AI, and MT. The more these tools are utilized, the lower the overall cost of translation, resulting in a less expensive job.

5.3 Job Complexity:

The Net Rate shows how much of their work will be eased by the available technologies. Higher TM matches or MT/AI output means less effort, resulting in lower payment rates for those segments. 

If any questions were not answered in this article, please don't hesitate to contact our support team at help@bureauworks.com.