Add a New Term to your Glossary

Bureau Works allows you to add new terms to your Glossaries, along with additional information which will help translators produce work of superior quality, more compatible with your context.

It is important to notice that before a new term becomes active in the production environment, it will go through an approval workflow to make sure the addition of the term is desirable and that all the contextual information is correct.

Adding a New Term

To add a new term, click the "T" (Terminology) icon in the left hand side menu and then click "Add" in the top menu. The fields for creating the new term (and providing contextual information) will appear as per the image below.

Next select the source "Language", type your new term in the "Term" field, select the "Part of Speech" (e.g. noun, pronoun, adjective, etc), and select the "Term Type", either "Full" (meaning it is a standard full length term) or "Acronym". 

Providing Additional Context and Metadata

After adding a Term it is important to provide translators with context and additional metadata about it, in order to improve the accuracy and suitability of their work.

On Bureau Works, you can provide a variety of metadata:

• Domain - the primary knowledge domain (usually maps one-to-one to an actual Term Base file)
• Sub-domain - an area of application or expertise
• Definition - free text field to include the most appropriate definition of the term for your domain and sub-domain
• Usage - an example on how the term is used in a sentence or phrase
• DNT - Stands for "Do not translate". If this term should not be translated for your context, choose "Yes" here.
• Image URL - image to provide a visual reference
• Free Text - more info to extend users understanding of proper term usage
• Note - notes that may be passed on to translators, reviewers, etc.
• Gender - for some languages words have a "gender" (masculine/feminine/neuter) that affects meaning. 
• Product Line - if a term is applicable to specific products, they can be specified here

Note in the previous image that you can also apply restrictions to your term by checking some of the following boxes:

• Case Sensitive - must obey capitalization rule if checked
• Exact Match - term must be used as-is
• Forbidden - term cannot be used in any materials
• Writeable
• RTL - Right-to-left writing system, as in languages like Hebrew or Arabic
• Internal 

Select Target Glossaries

After you have provided all the information about your new term and its context, you now need to chose the Glossary (or Glossaries) to which you want the term added.

In the field "Select Target Glossaries" you should type the name of the Glossaries and choose the ones you want as depicted in the image below:

Once you have selected all the Glossaries you want, just press the button "Submit Terms For Approval" and it will enter the approval process!

(Find more about the approval process here).

Adding Multiple Terms at Once

You can also create multiple new terms to be included on your Glossaries simultaneously.

To do that, simply click the "Add Line" button at the top of the page and a line for adding an additional Term will be created. It can be done for as many terms as you need (see image below).