Invoicing for Contractors

This article will explain the invoicing guidelines for Contractors.

Assumptions:

1) W-9 For U.S. Taxpayers or W-8 BEN (For Non-US Individuals) or W-8 BEN E (For Non-US Entities) filled, signed, and delivered via Rippling.

2) Active Payoneer account linked to Bureau Works partner account.

3) Hours tallied in Quick Books Time (access via Rippling).

4) Active Account in ApprovalMax.

Invoicing Process:

1) On the first business day of every new month, tally all your hours for the previous month.

2) Multiply your total hours times your hourly rate.

3) If non-us rate, convert your currency into USD using https://www1.oanda.com/currency/converter/

4) Login to your ApprovalMax account: https://app.approvalmax.com/

5) Create New Request:

6) Enter invoice meta-data:

a) Select your contact name (if your name is not there please notify us at payments@bureauworks.com).

b) Enter today's date

c) Enter the payment data as the 10th day of the month but we process payments on the fifth business day of each subsequent month.

2) Enter your note for approvers following this template:

**

Payoneer ID: JJJJJ

Total Hours in Billing Cycle: XXX
Local Currency Hourly Rate: YY
Total Local Currency: ZZZZ
Oanda Exchange Rate: W.WW
Sub-Total USD: PPPP.PP

Payoneer Bank Transfer Fee: 2%

Payoneer Reception Fee: 3 USD

Total: (1.02*Subtotal +3)

Summary of activities (describe your activities in as much detail as possible):
- Carpe diem

- Lores Ipsum

**

Make sure to substitute the placeholders for the actual numbers and activities. :)

3) Line items

a) Select your Item: 

- SDV for Software Development

- CS for Consulting

b) Quantity = 1

c) Account

- SDV for Software Development

- CS for Consulting

d) Tax Rate -0%

e) Company - 1 Bureau Translations Inc.

f) Bureau Works - Choose Tech or Services depending on which organization you belong to

g) Submit for Approval

Note that local invoices must be issued to Bureau Translations Inc.

If your invoice is approved your payment will be processed via Payoneer on the 5th business day of that month.